Room Layouts with Cvent Event Diagramming Tool
Cvent Event Diagramming is used in our organization to create floorplans and mapping of events. It is an easy tool to assist with seating …
Starting at $199 per month billed annually
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What is Cvent Event Diagramming?
Cvent Event Diagramming (Social Tables) is a software application that allows event planners and properties to work together online. Cvent's cloud-based hospitality software positions event properties to increase sales and work more collaboratively and efficiently with their event, and meeting…
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ESSENTIAL
$0
Cloud
PROFESSIONAL
$199
Cloud
per month billed annually
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Cloud
Entry-level set up fee?
- No setup fee
For the latest information on pricing, visithttps://www.socialtables.com/pricing
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Starting price (does not include set up fee)
- $199 per month billed annually
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- FAQs
What is Cvent Event Diagramming?
Cvent Event Diagramming (Social Tables) is a software application that allows event planners and properties to work together online. Cvent's cloud-based hospitality software positions event properties to increase sales and work more collaboratively and efficiently with their event, and meeting customers. The vendor boasts over 175,000 unique users who rely on Social Tables and state that over 4 million events have been planned within the platform.
Cvent Event Diagramming Features
- Supported: Showcase a space: Sell the vision of the space with accurate floor plans and differentiating details planners need to know.
- Supported: Create custom diagrams fast: Provide a personalized experience and save time with templates, favorites, and customizable objects.
- Supported: Collaborate in real-time: Strengthen relationships by inviting clients or vendors to watch and comment as changes are made on diagrams they can see.
Cvent Event Diagramming Screenshots
Cvent Event Diagramming Competitors
Cvent Event Diagramming Technical Details
| Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Unspecified |
| Mobile Application | Apple iOS, Android, Mobile Web |
| Supported Languages | English, French, Portuguese, Spanish |
Frequently Asked Questions
Cvent Event Diagramming starts at $199.
AutoCAD, Amadeus Sales & Event Management, and Room Viewer are common alternatives for Cvent Event Diagramming.
Reviewers rate Mobile Application highest, with a score of 6.7.
The most common users of Cvent Event Diagramming are from Mid-sized Companies (51-1,000 employees).
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- Business Problems Solved
- Pros
- Cons
- Recommendations
Cvent Social Tables has been widely used by event planners and designers looking to accurately design and visualize the space needed for their events. With its user-friendly interface and accurate dimensions, users have utilized the software to check layouts, arrange buffet tables, sponsor booths, and more before their events. It has proven especially valuable in situations where social distancing is required, as it allows event planners to create visual seating plans and layouts that adhere to health and safety guidelines. The program facilitates seamless organization of event floor plans across departments, making diagramming and layout tasks much easier. Not only does it save time by eliminating manual seating chart processes for large events, but it also improves communication with attendees through features such as exporting reports and importing data to CRM systems. By providing professional diagrams and allowing control over room layouts, Cvent Social Tables eliminates the need for outsourcing and offers a more convenient alternative to other programs. It has become a preferred choice for event planners, hotel contacts, third-party planning companies, and vendors alike due to its ability to streamline event planning processes and improve the overall attendee experience.
User Interface: Many users have praised the user interface of the software, describing it as seamless, aesthetically pleasing, and highly functional. Several reviewers have mentioned that they found the interface to be intuitive and easy to navigate, even for inexperienced planners.
Rich Features: Numerous users appreciated the well-developed features of the software. They stated that the developers clearly understand event planning and conference centers. Many reviewers liked the rich inventory of equipment and features that can be added to floor plans, as well as the tools provided to communicate and track space needs. Some users felt that this extensive range of features set this software apart from others in the market.
Seamless Collaboration: The collaboration feature is one of the favorite aspects of this software for many users. They find it easy to work with meeting planners and show them changes in real-time. This collaborative aspect enhances communication efficiency between teams, making event planning a smoother process overall.
Cons:
- Limited customization options: Some users have expressed frustration with the inability to customize standard equipment features, such as setting a standard podium size. Additionally, they have mentioned the lack of a note feature for updated layouts being emailed back and forth.
- Integration and compatibility issues: Several reviewers have mentioned difficulties in integrating with other events platforms like EMS and suggested automatic linking of maps to Reservations in booking software. Furthermore, some users have found the software's integration with CVENT's platform to be convoluted.
- User interface and performance concerns: Users have reported that the support provided by Social Tables is subpar. They also noted occasional lagging of the software, which could be attributed either to their internet connection or the program itself. In addition, there were mentions of freezing or errors occurring while using the software, along with slower response times on mobile devices.
Users commonly recommend the following actions when using Social Tables:
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Try out the software for free and upgrade for more features. Users suggest taking advantage of the free trial period to get a feel for the software's capabilities before deciding to upgrade for additional features.
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Utilize demo and try with own space and furniture. It is highly recommended to request a demonstration of the software and try it with your own venue space and furniture to assess its suitability and ease of use.
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Combine with other event management tools. Users advise combining Social Tables with another event management tool for a more comprehensive event planning experience. They specifically mention using it in conjunction with Social Tables for improved diagrams and layouts.
These recommendations indicate that users find value in trying out the software, utilizing demos, and integrating it with other tools to enhance their event planning capabilities.
Attribute Ratings
Reviews
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December 27, 2023
Room Layouts with Cvent Event Diagramming Tool
Cvent Event Diagramming is used in our organization to create floorplans and mapping of events. It is an easy tool to assist with seating charts. The program is quite easy to use and understand - essentially a drag and drop system. This is a good product if you are often creating seating charts or room designs.
- Ease of use
- Easy to customize
- Drag and drop
- Easy to understand for end user
- Could add some additional design elements
- Better imaging
- More realistic options
- More options
October 13, 2021
Cvent Event Diagramming Delivers
Cvent Event Diagramming is being used by my organization's Event Services team. As a Corporate Event Planner, it helps me visualize space and plan events accordingly. I am able to work with hotels and venues in real time to collaborate on logistics. Cvent Event Diagramming makes work more efficient and I highly recommend it.
- Provides wide selection of interactive floor plans
- Delivers virtual site tours for efficiency and better time management
- Able to collaborate with hotels and venues in real time
- The addition of more tools that allow for better customization
- The ability to share information with external users
September 25, 2021
Great features, super useful
I have used Cvent Event Diagramming for clients. We used the diagramming to check layouts, arrange buffet, tables, sponsor booths, etc. to determine it would work. Each item is great to help the event coordinator to check sizing and layouts before the event, and to show our client how things will look during the event. This helps in predicting final costs and producing a budget.
- Stores plans
- Showing distance around rooms/layouts
- Color code items for easy use/identification
- Ability to create additional custom items
- Share with external users
August 12, 2021
Amazing product, user friendly
Social tables is being used by my team and the event sales team. We use it to create layouts and floor plans for our events. We use it for specific spaces and venues across our facilities. We love social tables because it is so easy to use and we are able to drop blank floor plans of our space into the design.
- Upload floor plans
- Downloads to pdf
- Good objects (chairs, tables)
- Easy
- Auto saves
- 3D image upgrades
- More objects
- Download into different formats besides pdf
June 03, 2021
Easy to use and helps us show RoI!
Cvent social tables is being used across multiple departments in our organization for a variety of events. It helps us seamlessly and easily organize our event floor plans across departments/siloed teams. It makes diagramming and layout of event space so easy. This has always been an arduous task with other vendors, but no more!
- Easy to use
- Realistic imaging
- Shows RoI
- More customizable
- Not mobile friendly
- Not as easy for smaller events
Our University Conference Center department uses Social Tables to create floor plan layouts for our meeting and event space. Event Planners and I use the software to develop and share with clients accurate depictions of how an event space can be setup and what it will look like. Social Tables makes the challenge of communicating vision of an event with a client an easy challenge to overcome and thrive through.
- Great user interface: seamless, aesthetically pleasing, and high functionality design.
- Well developed features: the developers of the software clearly understand event planning and conference centers, as made evident by the rich inventory of equipment/features to add to floor plans and the tools provided to communicate and track space needs, i.e. easy to use and interpret dimension lines to ensure proper aisle-ways, etc..
- Strong Event/Floor Plan Database: well thought out interface organizing facility rooms and events.
- Seamless, simple, quick process for uploading space designs: simply provide a blueprint or CAD file and they can get the space created as a floor plan in no time.
- Some of the finer features of the new update are limiting, such as the inability to customize standard equipment features, e.g. inability to set a standard podium size.
- Inability to integrate with other events platforms such as EMS, it would be great if the maps could automatically be linked to Reservations in our booking software.
- It's hard to think of many areas for improvement, it's a great software!
We use Social tables within our Events Department for all mixers and signature events. Primarily, this is how we check in attendees to measure our overall engagement. We then export the report and import the data to our CRM so our sales team can follow up with attendees. We also use Social Tables when creating diagrams with our venues, and assigning seating arrangements.
- User-friendly. It's easy for us to train other team members/staff/volunteers to use the front-end system for registration and event check-in.
- Social Tables is great for creating custom room layouts and diagrams.
- Social tables is customizable. We're able to capture specific information for attendees, and can "tag" them when additional info is needed.
- I'd love to see more filtering capabilities when searching through registrants.
- It would be nice if Social tables could be integrated to work directly with Salesforce, our CRM so we wouldn't have to import/export our reporting.
- I'd love for Social Tables to directly integrate with OnArrival. (Maybe it does and we just haven't figured that out yet?)
March 05, 2020
Floor Plans Made Easy
We use Cvent Social Tables for our tradeshows, banquets and break-out sessions. It provides accurate dimensions and helps us and our clients to understand what will be the best fit in each of our meeting spaces.
- Easy to Use
- Accurate Dimensions and Spacing
- Cvent integration
- Freezes occasionally
January 24, 2020
Love Social Tables!
Since we switched to Cvent Social Tables, creating diagrams for my events has been a breeze. I find it to be quite user-friendly but if I ever have any issues, I enjoy that I can jump on a live chat with the support team and get any issues resolved quickly. The universal search feature and favorites option is a real time saver. Best of all, I enjoy that I am able to add my clients as collaborators so that they can make and changes themselves. For those less tech savvy clients, I find I can send a link to my client for them to view my actions in real time while I have them on the phone. I give it an A++!
- Universal Search
- Live Chat
- Improving service perimeter so that we can export multiple diagrams as one document rather than as individual PDFs. Currently because of the service perimeter settings, when we try to utilize the 'Export All' function, each diagram prints extremely small on the page.
- I would like to be able to save specific colors as favorites. I tend to color code the items on a diagram (all AV in orange, all F&B in light blue, all items clients are providing in yellow, etc.). Currently, if I want to use a specific shade of a color, I have to select a currently shaded item and copy/paste the color code. Makes for extra steps in an otherwise quick process.
January 24, 2020
Take the headache away from table and space management
Currently, a small base of users for testing to see how we can optimize floor plans, set up configurations for our Innovation Center as well as off-property events. We have custom diagrams Cvent Social Tables imported for us so they are exact specs for our facility. It gives professional vs. homemade diagrams as well as puts the control on your hands vs. outsourcing to an audiovisual company. Then there’s the seating diagrams that help place people at specific tables.
- Pre-loaded venue diagrams with measurements to save time
- Pretty intuitive
- More seamless integration into Cvent’s platform
- Easier venue and room finder
January 22, 2020
Social Tables User
Social Tables is used in one department at my organization. It is used to accurately create floor plans and review spaces for various meetings and events. It's much easier than trying to create your own diagram in word or another program.
- Ease of use
- Quality of product
- Missing functionality
- Sometimes have errors while using
January 17, 2020
Hear great things!
We use it through a sister-company who manages their timelines and logistics organization through it. It is currently not used in our immediate department, although I could see potential future benefits to doing so.
- Straight-forward
- User-friendly
- More comprehensive calendar functions.
Social Tables has been fantastic to use and accurate on the dimensions. Very user friendly
- Dimension of rooms are accurate
- User friendly
- Add more items and furniture for different type of events
January 17, 2020
Social Tables: A Catalyst for Efficiency
We use Cvent Social Tables to diagram events and conferences hosted at the hotel.
- User friendly
- Visually appealing
- Customization more accessible
January 17, 2020
Cvent Social Table's Floor Plan Feature
Score 10 out of 10
Vetted Review
Verified User
I have used Cvent Social Tables at school, currently working towards an Associates Degree in Event Management. I've recommended it to other students too! The floor plan feature is fantastic. I've used it for final projects. I also enjoy the blog about trends and best practices. Always a good reminder and finding something new.
- Floor plan feature
- Blog
- Larger floor plan symbols
January 15, 2020
Great Necessity for Event Planners
Score 10 out of 10
Vetted Review
Verified User
As a third-party event planning company, we use Cvent Social Tables to put together floor plans for our clients. It enables us to create layouts and often be able to use venue formats already in Social Tables. Once you put information into a floor plan, Cvent Social Tables allows you to export helpful information like how many tables you've included in your floor plan, chairs, etc.
- Allows you to easily create floor plans
- Allows you to upload floor plans from venues all over the world
- Could add in more venues
- Could partner with more rental companies to implement more inventory options
January 13, 2020
Great asset for event teams!
Score 10 out of 10
Vetted Review
Verified User
Social Tables is utilized to share event diagrams with all departments involved in event execution. This ensures my client and team know exactly what's happening!
- Ability to share and work at the same time as your client on a diagram.
- Spacing, to see what type of space is required between items.
- 3D does not always work on very large diagrams
- Items on diagrams like to line up perfectly. If you need something in between spaces sometimes it's difficult to get it there.
January 13, 2020
Cvent Social Tables Review
We are using it to create diagrams throughout all phases of our event life cycle - sales, planning and execution. We even utilize it for planning for future events. After an event has been executed and we feel things should have been done differently, we will duplicate the diagram, and update it accordingly to what we feel will work better.
- Great communication tool to clients and operations teams
- 3D component is fantastic
- Fewer steps to set a diagram would be great
- Better mobile capabilities
March 15, 2019
Social Tables is a great tool for any event planner
We use Social Tables for two reasons. The first and most important is to seat people for our larger events. It is easy to use and allows us to report out information both alphabetically and by the table. We also use Social Tables to check people in. One of the registration systems we use does not have a user-friendly check-in system, so before the event, we will then import the list into Social Tables and use the app to check folks in at the event. It allows us to export that information after the event to see who actually attended. We also like that people who don't have a license for Social Tables can be invited to edit seating.
- The check-in feature on the app is wonderful. It allows you to see multiple fields of information, sort by different fields and is incredibly easy to teach someone how to use when you are asking volunteers with no Social Tables experience to help with check-in.
- Being able to create your own floor plans is really useful. We use a lot of venues that are not already in social tables, so if you know the dimensions of the room it is easy to put in and scale the room. They also uploaded all our commonly used floor plans from the university and that was also extremely helpful.
- Being able to duplicate events for spaces we use frequently is a huge time saver.
- It is very easy to seat people and being able to pair or group them makes it even easier.
- We haven't used the new upgraded version of Social Tables much, so this review may not be as accurate because we are still very used to the old system. Any time you switch functionality there is a learning curve and we are experiencing that now.
- To be honest, I don't often say I wish on Social Tables, it can usually be done. The support is very helpful, especially the chat feature.
- I would say adding more venues is always useful for creating more robust floor plans.
March 14, 2019
Social Tables Isn't Just for Musical Chairs
We utilize Social Tables on-site at your building, which is used frequently to host meetings with different, unique room designs and set-ups. In addition, we host many off-site meetings in convention centers, hotels, special event venues, etc. and Social Tables allows us to provide our requirements visually and share the details with stakeholders. So far, I enjoy using the software because it has many time-saving features, such as Ctrl+C and Ctrl+V to copy and paste the same icons/objects. I enjoy the PDF booklet feature, that allows me to share all of my floor plans in one file. I would not consider myself a "super user", but will continue to learn the capabilities of the software.
- Seating charts
- Floor plans
- Time savings and no paper use
- Entering text on floor plans for specific notes is limited to one type of text. It would be nice to have additional fonts to highlight/differentiate.
- Need for additional objects, like double-sided poster boards.
- More venues and hotels need to upload their floor plans.
February 12, 2019
Streamlined Our Seating Assignment Needs
Our organization currently uses Social Tables primarily for the Awards Gala that takes place at our annual National Conference event. It is solely used within our event team within the Marketing Department. It allows us to eliminate the very manual process of assigning all (nearly 600) attendees seats for the evening. It also provides valuable reporting and exporting features allowing us quick access to the information on-site.
- User Interface: Very user-friendly and easy to navigate.
- Integration/exporting: Allows you to connect with your existing registration as well as export information into your needed format.
- Data Tags - you can apply data tags that can be used to communicate important details to vendors such as dietary restrictions, meal selection, etc.
- Stacking Data/Diagrams: Grouping diagrams together into one event would be helpful, or being able to create a couple different versions within the same event/diagram.
- Diagram Library: Continue to add to the library of diagrams they have stored from venues.
December 28, 2018
Great Product Overall
Social Tables is used in our organization for creating an event setup diagram and for the operational team to prepare the event according to the client's requests. It is also being used to determine possible setups for the particular locations.
- Cloud platform provides peace of mind for any IT Administrators that support Social Tables at their organization.
- Reliable application, never lost a diagram (accidentally deleted) created by users.
- Customers service is quick and helpful.
- The new platform is still buggy, but performance is slightly improving day by day.
- Should announce new upgrades to customers
- Needs to have global features